Minutes of the Business Meeting of the 58th Canadian Conference for Fisheries Research (CCFFR)
Hilton Windsor, Windsor, Ontario - January 8, 2005
I. APPROVAL OF THE AGENDA
The business meeting for the 58th Canadian Conference for Fisheries Research (CCFFR) was call to order by the president Dr. Brian Shuter. The agenda was approved (Lark/Gunn).
II. APPROVAL OF THE MINUTES OF JANUARY 5, 2004
Minutes for the 2004 business meeting were reviewed and a motion to approve with amendment to list the nominees for the 2006 meeting was carried (Powles/Post). These minutes will be posted on the official CCFFR website.
Dr. Shuter gratefully acknowledged the financial contributions from the following organizations and institutions:
· The University of Windsor and its following institutions, Great Lakes Institute for Environmental Research, Department of Biological Sciences, Faculty of Science, and the Office of Research Services.
· The Department of Fisheries and Oceans
· The Canadian Climate Impacts and Adaptation Network
· Beckman Coulter
· UNBS Quesnel River Research Center
· Applied Biosystems
· Aqua Mach
· Grant Systems Engineering
· TD Friends of the Environment
support the meeting and the Clemens-Rigler Student Travel fund. Dr. Shuter also wished to thank the local
organizing committee (Dan Heath, program chair (Joe Rasmussen) and all of the session
chairs and volunteers who’s hard work have once again made this annual CCFFR/
IV. TREASURER’S REPORT
The treasurer’s report for 2003/04 was read by Andrew Cooper. The motion to approve was passed (Lark/Gregory). The treasurer’s report will be posted on the official CCFFR website.
V. CLEMENS-RIGLER TRAVEL FUND
Rob Mackereth reported on the activities of the Clemens-Rigler travel fund and selection committee for 2004/05. The number of applicant was very high at this year at 96 compared to 57 last year. The total requests were over $43K for travel related expenses. Due to the high number of applicants and the limited funding available to the travel fund a maximum award of 250 was offered, with reduced funding to repeat applicants and students who are travelling from local institutions.
There was some discussion regarding the selection criteria and equal contribution by supervisors. A letter from the supervisor stating that an equal contribution will be made from the supervisor or institution has been required by the applicant. This requisite has been administratively burdensome and is difficult to enforce. A motion to drop the mandatory request for such statements of equal contribution was approved (Lark/Rasmussen).
In relation to a
growing number of applicants and limited resources available to the Clemens-Rigler
travel fund, there was a general agreement to find ways to increase the average
amount available to CRTF from about 17K to 25K.
The Society of Canadian Limnologists agreed to raise their contribution
to the fund. An amount of $1500 was
suggested but would require approval from
Howard Powles welcomed any ideas to attract more donors regarding fund-raising for the Clemens-Rigler travel fund. Howard has also drafted a procedure document for the Clemens-Rigler travel fund (attached). This document will be posted on the website and available to both applicants and future administrators of the fund. As guidance, local sponsorship contributions should be directed to support the local meeting. Surplus funds from this can be rolled over to support security deposits for the future meeting and as a contribution to the travel fund for the following year. The amounts for this are difficult to assess from year to year since different venues require varying amounts for security (historically 5 to 8K), there is also no guarantee of a surplus budget from year to year, and the CRTF requests can also vary. The requested contribution for display booths (usually between $500 and $1000) will continue to be the responsibility of the local organizing committee and their budget planning. Consideration needs to be made regarding contributions associated with vendor displays and encouraging good participation from both large and smaller vendors.
VI. UPCOMING MEETINGS
a. Officers and Arrangements – 2006 (Calgary, Alberta)
President: Michael Fox (Trent University)
Local arrangements: John Post (University of Calgary)
Program Chair: Allan Curry (University of New Brunswick)
Nominations Chair for 2007: Rob McLaughlin (University of Guelph)
John Post announced that the meeting would take place at the Palliser Hotel in Calgary since the logistics of hosting the meeting in Banff were difficult and expensive. Local sponsorships are currently being sought with some promising prospects to support the banquet. Allan Curry announced that the meeting running from Thursday evening to end of day Saturday. This includes two full days of papers running 5 concurrent sessions. Their will be 20 minutes time slots for oral papers and more oral posters to accommodate the increased number of participants. Students would get preference for the oral paper sessions.
Theme suggestions include:
· Stream and River Ecology and Management
· Recreational Fisheries
· Alpine Lakes
· Prairies and Wetlands
· Climate change Prairie, Wetlands drought
These will be
b. Officers and Arrangements – 2007 (Montreal, Quebec)
Daniel Boisclair accepted to organize CCFFR 2007 in Montreal. He and Grant Brown from Concordia will head the local arrangements. Nominations for the 2007 executive are:
President: Jeff Hutchings (Dalhousie University)
Local arrangement: Daniel Boisclair (University of Montreal), Grant Brown (Concordia University)
Program Chair: Nick Mandrak (DFO-Burlington)
Nominations Chair for 2008: Lynda Corkum (University of Windsor)
c. Venue 2008
A motion was passed naming Halifax as the location for CCFFR in 2008 (Lark/Gregory). The nominations chair Lynda Corkum will provide the list of nominations for the 2008 executive to be read at the next business meeting in 2006.
REPORT FROM THE CANADIAN JOURNAL OF
There was no report from the journal.
VIII. OTHER BUSINESS
The Society of
Canadian Limnologists reported on their recent membership survey. Membership indicated that they approve of the
joint meeting with CCFFR but disliked the timing of the meeting in January.
Dan Heath and his committee were once again thanked for their hard work and success of the 2005 meeting. Noting that the cash bar would close in 12 minutes the meeting was quickly adjourned (Powles/Gunn).
January 4, 2005
Clemens Rigler Travel Fund Procedures
The CRTF is a fund
to support graduate student travel to the CCFFR and
Since 1994 the
CRTF has been operated by the Canadian Aquatic Resources Section of the
American Fisheries Society (
The CRTF is made
up of contributions from the Department of Fisheries and Oceans (maximum of
$6000 per year, matching non-DFO contributions) and contributions from other
donors. A Contribution Agreement is
signed annually between
been received from a variety of sources in the past decade, including
1. The CRTF Selection Committee Chair must receive advice by end of October on the amount to be awarded for the January meetings. Any funding coming after this date to be applied to the following year’s CRTF.
2. Fund-raising must be coordinated with the Local Arrangements Chair to ensure no double solicitation.
3. Unless specified to the contrary by contributors, surplus amounts left in the CCFFR meeting account after the annual meetings will generally be applied to the following year’s CRTF; this way the fund-raising for the annual meeting will benefit the CRTF as well as the meeting, without competition for funds. If this happens, donors to the meeting should be acknowledged as donors to the CRTF as well (the following year).
Committee” consists of the CRTF Coordinator, the
1. Call for applications for travel grants is posted on CCFFR web site along with meeting information by the CCFFR organising committee (ca September or earlier)
CRTF Coordinator (appointed by
CRTF Coordinator advises the Selection Committee Chair (appointed by
Selection Committee chooses and advises grantees, provides a list of
names and amounts to
Donations to the fund are received by the
7. Students travel to the meeting (January)
Donors to the CRTF are acknowledged in the CCFFR/
Students submit claims to
Letters of thanks to CRTF donors are sent by the
The annual report of the CRTF operations required in the DFO
Contribution Agreement is published on the